Recruitment Privacy Notice
1. Introduction
1.1 Your privacy is important to us and we are committed to safeguarding the privacy of our job candidates.
1.2 This Recruitment Privacy Notice explains how we collect and use your personal data during our application and recruitment process in compliance with the Data Protection Act 2017 (hereafter referred to as the “DPA”).
1.3 In this notice, “we”, “us” and “our” refers to PROXY BROKERS CO LTD (or “PROXY BROKERS”), including its subsidiaries and affiliates.
1.4 This notice describes the broadest potential use of personal data; we may make less use of your personal data than is described here.
2. Collecting your Personal Data
2.1 The type of personal data we collect and process will depend on the purpose for which it is collected. We will only collect and process data that we need for that purpose.
2.2 We may collect your personal data in connection with your recruitment in the following ways:
- Your personal data is provided directly by you when you submit your CV, application, identity documents, interviews or assessments.
- Your personal data may also be provided by third parties such as recruitment agencies and previous employers.
2.3 We are likely to collect, process and maintain your personal data including:
| Categories of Personal Data | Details |
|---|---|
| Contact Details | Name, residential address, email address, telephone number. |
| Individual Details | Gender, nationality, date of birth, age, marital status, photograph. |
| Educational and Professional Background | CV / Résumé, academic and professional qualifications, employment history, interview notes, reference letters, secondary employment and volunteering information. |
| Identification Details | National identity card number and/or passport number. |
| Special Categories of Personal Data | Racial and ethnic origin (if provided in CVs). Certificate of character. |
| Other Information | Information you choose to share with us such as hobbies and social preferences. |
2.4 Sensitive data collected by PROXY BROKERS qualifies as special categories of personal data.
2.5 To the extent data you provide contains details of racial or ethnic origin, political opinions, religious beliefs, trade union membership, health information, sexual orientation, offences or educational records, you expressly authorise PROXY BROKERS to process such information as described in this notice.
3. Using your Personal Data
3.1 PROXY BROKERS will only use your personal data for the purpose for which it was collected or agreed with you.
3.2 Legal bases for processing include:
| Purpose of Processing | Legal Basis of Processing |
|---|---|
Recruitment process including:
|
|
| Retention of CV and contact details for future opportunities for up to six months. | Legitimate interests of PROXY BROKERS. |
3.3 Please contact the Data Protection Officer if you require additional details regarding the legal basis used.
4. Voluntary Disclosure of Personal Data
4.1 Providing personal data during recruitment is voluntary.
4.2 Failure to provide relevant personal data may affect our ability to consider you for employment.
5. Who Has Access to Your Personal Data?
5.1 Internal Access
5.1.1 Employees involved in management and human resources may access your data and are required to maintain confidentiality.
5.1.2 Security procedures may be implemented to monitor facilities and systems in accordance with applicable laws.
5.2 Third-Party Access
5.2.1 Personal data will not be shared with third parties without your consent unless legally required.
5.2.2 Personal data may be disclosed to public authorities and law enforcement agencies where required by law.
5.2.3 For additional information, contact the DPO.
6. Security of Your Personal Data
6.1 Appropriate technical and organisational measures are implemented to protect your personal data.
6.2 Procedures are in place to manage data breaches and notify affected individuals where legally required.
7. Your Data Protection Rights
You have the right to:
- Access your personal data
- Rectify inaccurate information
- Request deletion
- Restrict processing
- Object to processing
- Withdraw consent where applicable
You will not be subject to decisions based solely on automated processing that significantly affect you.
8. Retention of Your Personal Data
8.1 Personal data will not be retained longer than necessary.
8.2 Unsuccessful applicants’ data may be retained for up to six months following the recruitment process.
8.3 Successful applicants’ recruitment data will become part of their personnel file.
8.4 Requests concerning personal data may be submitted to the DPO.
9. Your Responsibilities
9.1 You are responsible for ensuring that all information provided is accurate, complete and lawful.
9.2 If you provide information regarding another individual, you are responsible for obtaining any necessary consent.
10. Cross-Border Transfer
10.1 If employment is successful, personal data shall not be transferred, accessed or stored outside Mauritius.
11. Dispute Resolution
11.1 Complaints concerning this notice should be directed to the DPO.
11.2 You may lodge a complaint with the Data Protection Office of Mauritius if you believe your rights have been infringed.
12. General
12.1 This notice may be updated from time to time.
12.2 The latest version will be made available on our website.
12.3 Questions regarding this notice may be sent to:
Data Protection Officer
Email: dpo@proxybrokers.com